Terms of Reference for Planning & Monitoring and Evaluation Consultancy

1. Background

CIVICUS: World Alliance for Citizen Participation is an international alliance of members and partners which constitute an influential network of organisations at the local, national, regional and international levels. Founded in 1993, and headquartered in Johannesburg, South Africa, CIVICUS' mission is to strengthen citizen action and civil society throughout the world. More information about CIVICUS can be found on our website: www.civicus.org.

In 2008, CIVICUS decided formally to establish an organisation-wide system capable of helping the organisation to plan well and to constantly track progress and reflect on its work at every stage. A draft of this organisation-wide system - the "Impact Planning and Learning Framework" - has been developed. The draft framework includes several guidelines and templates. . When fully operational, the Impact Planning and Learning Framework (IPLF) will serve as the overall policy guide and reference point on all planning, monitoring, evaluating, reporting and learning activities across all parts of CIVICUS.

2. Purpose and objectives of the consultancy
The purpose of this consultancy (PME expert input) is to work closely with the Planning and Learning Manager to finalise the draft IPLF and to ensure its smooth roll out and implementation.

3. Scope of work
Specific tasks include:
a) Reviewing and validating the draft IPLF (including performance indicators, guidelines, and templates) already in place
b) Developing and/or finalising guidelines and templates that are part of the Framework.
c) Obtaining feedback and input from CIVICUS staff and other stakeholders on the revised framework
d) Finalising the framework (including all required guidelines and templates, etc) based obtained feedback
e) Providing targeted training to CIVICUS staff (at least 2 trainings) aimed at smooth roll out and implementation of the framework.
f) Providing technical back up support to the Planning and Learning Manager as may be required

4. Timeframe
The PME expert's input will be for 15 - 20 consultant days spread out between August and December 2010. A detailed Work Plan will be drawn by the Planning and Learning Manager and agreed with the consultant prior to commencement of the consultancy.

5. Application details
Interested applicants are requested to email their full application to This e-mail address is being protected from spambots. You need JavaScript enabled to view it no later than close of business on Wednesday, 18th August 2010. The full application package should include the following:
(a) Expression of interest to engage in this consultancy (no more than 1 page)
(b) Technical proposal (not more than 4 pages) clearly showing;

• Applicant's understanding/reaction to the TOR especially as regards the objectives of the consultancy, methodology, and the deliverables.
• Ideas on how the applicant will seek to incorporate use of technology in the IPLF, particularly in respect to Monitoring and Evaluation, Reporting and Learning components of the IPLF
• Proposed work plan/schedule of work (clearly indicating dates available in August, September, October, November and December to wok in this consultancy)
• Proposed budget (should include professional fee and estimate of logistics costs)
• Summary of updated CV

(c) Sample of previous similar work (Frameworks/systems) developed/facilitated for CSOs (if possible)

Please download detailed information regarding the expected deliverables and expertise required for this consultancy or call +27 11 833 5959.

CIVICUS: World Alliance for Citizen Participation is one of the leading and most diverse international civil society networks, with members and partners in more than 100 countries and a staff of 35 people from over 20 countries. It implements a range of programmatic activities focusing on strengthening civil society and its role in governance and development worldwide. It also serves as a convener of global civil society leaders through its annual World Assembly.

CIVICUS is seeking to recruit a Resource Mobilisation Manager to focus on the development of new funding opportunities for the organisation, as well as support the management and expansion of the established donor base. The incumbent will be responsible for implementing a fundraising strategy to secure the resources needed for successful implementation of CIVICUS programmes. The job will include: researching and developing relationships with prospective donors, co-ordinating meetings with funders, assisting with the preparation of grant proposals and financial/narrative reports, and developing internal capacity.

Vacancy: Grant Accountant

CIVICUS: World Alliance for Citizen Participation is one of the leading and most diverse international civil society networks, with members and partners in more than 100 countries and a staff of 35 people from over 20 countries. It implements a range of programmatic activities focusing on strengthening civil society and its role in governance and development worldwide. It also serves as a convener of global civil society leaders through its annual World Assembly.

CIVICUS is seeking to recruit a Grant Accountant who will be responsible for maintaining the grant accounting system in accordance with government regulations, donor requirements and CIVICUS policies and procedures. Reporting to the Finance Manager and working closely with the Resource Mobilization Unit, the Grant Accountant will also be responsible for the post-award grant administration, financial monitoring and compliance as well as project accounting. The position is the focal point for all grant financial and accounting issues.
The ideal candidate should have the following skills, experience and knowledge:

Essential
• Bachelor's degree/higher national diploma in accounting - cost accounting preferred.
• Possession of or studies towards a professional qualification such as ACCA, CIS, CIMA, etc will be an added advantage.
• At least 3 years experience in management accounting
• In-depth knowledge of general ledger accounting
• Ability to analyse financial data, design and produce financial reports
• Good report writing skills
• Strong MS Excel and recognized accounting package
• Strong interpersonal and organizational skills
• Ability to work with others under multiple and competing deadlines and respond to changing priorities
• Demonstrated ability to work independently and in a team and follow through with assignments until completed